Senior Project Manager

Who We Are

Interactive Forums, Inc. (IFI) is a strategic KOL engagement firm, providing advisory board meetings and KOL development to the life sciences industry; including pharmaceutical, biotechnology, and consumer health companies, and foundations.

For more than 25 years, IFI has distinguished itself by bringing value to our clients through meaningful and engaging collaborations with healthcare experts in a wide range of therapeutic areas. We are laser-focused on the goals and objectives to create and execute the right solution for each project.

The Role

The Senior Project Manager is a client-focused role that provides oversight and management of a portfolio of projects to ensure that projects are delivered on time and within scope and budget, including coordination of internal resources and external consultants. The position is responsible for delivering high-quality results for our clients.

Essential Duties and Responsibilities

• Manages client expectations and provides proactive customer service
• Manages multiple projects simultaneously with the ability to effectively manage competing deadlines and priorities
• Manages project plans, timelines, and project budgets
• Develops weekly client planning documentation and leads client planning calls regarding all aspects of the project
• Responsible for recruitment, contracting and frequent communication with external thought leaders
• Coordinates meeting logistics such as travel for participants, venues, catering, and special requirements with vendors and suppliers
• Establishes relationships, coordinates with and manages third-party vendors
• Coordinates and schedules meetings with internal team, clients, and thought leaders
• Ensures timely development of content and final reports for all projects
• Develops accurate documents and communications for use with clients
• Facilitates client meetings and develops planning agendas
• Manages and guides support staff for projects on which they are working
• Leads on-site staff and serves as a point-of-contact for all meeting attendees
• Requires the ability to travel up to 10% of the time

Skills and Qualifications

• Bachelor’s degree in Communications, Business, Marketing, or another related healthcare field
• Minimum 2–5 years of experience in pharmaceutical or health-care industry
• Minimum 5 years of project management experience

• Excellent communication skills, including verbal and written communication across all levels of organization
• Excellent critical thinking skills
• Ability to solve problems and exhibit good judgment with clients, consultants, vendors, and internal staff
• Highly organized and detail-oriented with a focus on quality
• Strong ability to multitask and prioritize competing priorities
• Excellent time management skills
• Meticulous editorial and proofreading skills
• Strong computer skills, with a high-level of proficiency in MS Office, databases, and Web-based programs
• Basic skills in financial management

IFI is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. We invite you to consider opportunities at IFI regardless of your gender; gender identity; gender reassignment; age; religious or similar philosophical belief; race; national origin; political opinion; sexual orientation; disability; marital or civil partnership status or other non-merit factor.